Minutes not Minutia: Embodiment in Organizations

What is embodiment with an organization? Is it the building that houses it? Does that work for virtual organizations? Is a company the paperwork that makes it legal? 

What I am learning through being part of a Quaker Intentional Community is that the embodiment of the community lives in the recorded minutes. Someone will say that the community "thinks" or "feels" something but it is just their guess. The way the community takes form is through the minutes, which everyone present can influence the expression of. This can be a challenge for those of us new to Quaker Process. That is capitalized on purpose. It is a THING. 

The meeting minutes is the expression of the whole, formally dated and numbered. We take time to massage the wording until the whole finds it satisfactory. There is an opening for someone to express their disagreement with the sense of the meeting of the whole. Then the minute becomes officially the expression of the whole. 

I find it interesting how time seems to play a role in it. Partly this is important because the meeting can "change its mind" at a later time/date. Partly because there is something about embodiment that feels profoundly rooted in space-time. 

What evidence do you notice from organizations that they have an embodied existence beyond the individuals that participate?